We can start tracking the average productivity rate of our time keepers by calculating the average time spent on an activity like drafting and revising.
In order to track your time keeper's performance, follow these simple steps:
1) Go to the "Time Entries" tab at the top of your screen.
2) Use the filters to specify the time keeper we want to track.
3) Use the search bar to find the specific activity we want to gauge.
4) Add up the total time spent to complete the activity (this total can be seen on the bottom of the "Hours" column") and divide it by the number of time entries to get the time keeper's average time spent.
(Total Time/Number of time entries)
e.g. 2.05 Hours / 4 Time Entries = 0.5125 hours per activity which is roughly about 30 minutes per draft/revise.
What happens now?
We can do this for all of our time keepers to then average their total times to get a firm average.
Time Keeper Averages:
Marcos - 31 minutes
Kate - 21 minutes
Adam- 36 minutes
Sam - 19 minutes
(31+21+36+19=107 minutes / 4 Time Keepers) = 26.75 minutes average
The firm average for the drafting and revising activity according to the example above is 26.75 minutes.
With this average we can now determine who might be falling behind on certain activities or who is performing above average.
We suggest reaching out to your fast time keepers and finding out what sets them apart. Is it motivation or something about their workflow? This type of information is vital to maximizing the performance of your time keepers!