Once a payment has been applied to an invoice any edits made to the payment or invoice will result in changes to your firm's financial reporting. Due to the risk associated with changing financial information, especially for historical transactions, (e.g. previous month, last fiscal year etc.) we have introduced some safeguards in PantherAccounting Plus to acknowledge the importance of these edits.
When a payment is applied to an invoice, users will not be able to make changes to any fields that impact the financial totals on either the payment applied or the invoice to which it is applied.
Fields that impact the financial totals:
Any amount fields including dollar amounts, hours or quantities.
Any date fields that may impact the dates of any transaction involved.
All item and category names on the invoice.
Invoice template, tax and discount fields on the invoice.
Other fields such as notes, descriptions, and terms & conditions will continue to be editable as those hold no financial impact to your firm's reports.
Restricted Invoice Editing
If an invoice has one or more payments applied, you will be notified of the restriction to the fields as described above. You are only able to edit terms & conditions, notes, line item descriptions and billed by users.
Restricted Payment Editing
If a payment has been applied to one or more invoices, you will be restricted from changing the total payment amount, the amount applied to the associated invoices and the applied date of the payment.
Need to make a financial adjustment?
Not a problem! Simply unapply the payment you wish to edit, or unapply all the payments from the invoice you wish to edit. This can be done when viewing your invoice details by clicking the trash can icon next to the payment you wish to unapply.
Note: You must unapply your payments from the invoice in order from the most recently applied payment first.