Editing a transaction that has already been included in a reconciliation requires careful handling to preserve the integrity of your financial records. Whether you're correcting a contact or matter assignment, or making other adjustments, it is important to follow this process to avoid disrupting prior reconciliations.
Before editing a transaction in a reconciled period, please confirm the following:
Determine exactly which transaction needs to be updated. It may be a deposit or withdrawal payment or a journal entry.
Confirm if the transaction appears in a reconciled period. If so, the associated reconciliation will need to be deleted.
You should print or save the Detailed Reconciliation Report for the relevant reconciliation period so you can recreate it later.
To edit a transaction from a reconciled period following the steps below:
Print the Detailed Reconciliation Report for the month in which the transaction was reconciled. This will help you quickly recreate the reconciliation after editing the transaction. Click here for more information on Printing a Detailed Reconciliation report.
Delete the reconciliation that includes the transaction you wish to edit. Click here for information on how to delete a reconciliation.
Note: You only need to delete the specific reconciliation that contains the transaction you are wanting to edit. You do not need to delete any subsequent reconciliations. After making your edits it’s critical that you recomplete the deleted reconciliation before moving forward—this ensures your records remain accurate and aligned.
Click on Accounting > Account Ledger.
Choose the bank account that contains the transaction you wish to edit (i.e. the bank account of the reconciliation you just deleted).
Search for the specific transaction you wish to edit and click on the ID link to open it.
This will open the Payment details or Journal Entry details page. Make the necessary changes and click Save.
Recreate the reconciliation by returning to the reconciliation you deleted in Step 2. Use your printed report to re-complete the reconciliation. Click here for more information on completing a trust reconciliation and click here for more information on operating and credit card account reconciliations.